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Information for New Postgraduates

Welcome to Girton

Welcome to Girton, we hope you have a enjoyable and productive time as a member of the College, despite all the current difficulties around Covid. The following information is designed to help you settle into life as a new or returning student at Cambridge. Some of the following information requires you engage with soon and other guidance is there for you to keep and refer back to when required.

All students are allocated a College Tutor, there are four Tutors who support Postgraduate students. Your Tutor will contact you soon after the start of term, in the meantime please see an introduction letter from the Tutors.

University card  If you are staying at Swirles Court these will be given to you on arrival as they provide access to your room. However if you are not living in College accommodation they will be available for collection at Swirles Court Porters lodge, ID will be required.

Events in College

Online Postgraduate Induction meeting – Friday 2 October at 5pm.

It is important that you attend this meeting as information will be provided on student life in College and it is an opportunity to meet key members of College who can provide support during your studies. The meeting will take place on Zoom, a link to the meeting will be sent closer to the time.

Matriculation Photograph – POSTPONED

The photographs will take place on the lawn in Emily Davies Court in College. In order to comply with social distancing please arrive by the front drive, walk towards the Porters Lodge but do not enter the building, turn left at the end of the drive and follow the signs. You are expected to arrive promptly, but not too early so you avoid the undergraduate photograph which takes place first. Please wear your gown (see information below about gowns) and smart clothes and remember to bring an umbrella in case of rain. Please note at the current time this event will take place, you will be notified of any changes. 

Do not attend the photograph if you are feeling unwell or self isolating, there will be another opportunity for photos at a later date for those unable to attend.

`At Home` – Thursday 8 October at 5.30pm

This is usually a drinks reception hosted by the Postgraduate Tutors, however this year a informative and interactive event will take place via Zoom, a link to the meeting will be sent closer to the time.

Administrative tasks

There are a number of forms and registrations required by various parts of the University, your department will contact you about their requirements. The following is a list of both and University and College requirements:

Matriculation

This is the name for the process by which new students become members of Girton College and of the University of Cambridge. In order to complete this process you will be sent an email by the College with a link to the online form, please ensure you complete this as it is the formal registration with the University.

Registration with  a local Doctor`s surgery

All students are strongly advised to register with a Doctor as soon as possible, with the current epidemic this is more important than ever. The vast majority of Girton students register with the Huntingdon Road Surgery, however if you are not living in College or Swirles Court another surgery maybe more convenient. Please see further details in the Wellbeing section below. Huntingdon Road Surgery are providing an on-line registration service: https://www.huntingdonroadsurgery.co.uk/page1.aspx?p=4&t=1

Forms to complete

Hard copies of the following forms will be provided, either to your Pigeon holes if you are staying at Swirles Court or they will be with your University Card for collection. We require you to complete the forms and return them to the appropriate office, as indicated on the form. The hard copies will have envelopes with them. Due to data protection we are unable to accept the completed forms by email.

Identity checks

Home/EU students: Please ensure that you have your ID ready to present to the Postgraduate Administrator, further information will be sent to you concerning this.

Overseas: Please ensure that you upload the photo page of your passport, Tier 4 entry vignette and evidence of when you entered the country if this applies to you. An email with further details about this will be sent you. If you have elected to collect your BRP from the University a College member will give this to you at the main College site, appointments will be arranged and you will be notified.

Please check if you are required to register with the police, your passport should indicate this, more details are available on the International Students webpage.

Finances

Students receive a bill at the start of each term and at the start of the long vacation informing them what they need to pay. Late payment fees will be charged for overdue payments so if you cannot pay on time it is very important that you contact your tutor in advance of the due date. Please see a letter from the Bursar and advice on paying your bills.

Gowns

New students need to obtain an academic gown in time for their Matriculation photograph. Gowns are also worn at Formal Hall and at major College events. We hope these events will be reinstated at some point during the academic year.

Wellbeing

Students health and welfare is important to all members of the College and there are a many forms of help and support available. Please see information on the University website at https://www.studentwellbeing.admin.cam.ac.uk/ we advise you to take note in particular about registration with a local Doctor`s surgery: https://www.studentwellbeing.admin.cam.ac.uk/nhs-and-healthcare/gps 

The College has two nurses and all students whether resident or non-resident, may consult the Nurses who hold regular surgery hours in the College Health & Welfare Centre (38937). The nurses can treat minor ailments/ minor injuries and can give health care advice.

The University offer a Counselling service to students and the College also has a Counsellor, please contact your Tutor for more information.

Chaplain

The College Chaplain is in charge of all matters connected with the services and use of the Chapel. He is also available to help any member of the College with any personal problem or difficulty.

IT

Information from the University - Getting Started and IT Matters @ Cambridge is available at the following link, https://help.uis.cam.ac.uk/new-starters/it-for-students/intro

The College Computer Office can also help with IT related issues, their office is located on A Corridor at the main College site. Further information can be found at - https://www.girton.cam.ac.uk/girton-community/it-support/


We hope you have a safe, productive and enjoyable time at Girton. If you have any queries please do not hesitate to contact us graduate.office@girton.cam.ac.uk

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