Rules for Parties & Meetings
Party Rules apply to all undergraduates and graduates living in College, Wolfson Court and College Houses. Parties, dinners and society meetings are all governed by a code of practice to ensure good behaviour, consideration for others and freedom of speech. College procedures are summarised below, and your attention is also drawn to the Code of Practice for Discipline in College, to the Code of Practice issued under Section 43 of the Education (No.2) Act 1986, and the section on Music in the Life in College pages.
Booking Events & Parties
Before proceeding with arrangements you should consult the College Conference Manager, who keeps the College diary, or the Warden of Wolfson Court. They will be able to advise you on room availability and on other events taking place in College or Wolfson Court which may affect the viability of your planned event. Once you have discussed arrangements, you should then go to see the Senior Tutor for a pink permission slip.
Parties may be held in undergraduate rooms, in the ground floor student kitchens at Wolfson Court and in various public rooms in both College and Wolfson Court for which there is a hire charge. In Wolfson Court parties may not be held above ground floor level.
Undergraduate Rooms
Tutorial permission is required only for parties and meetings to which more than 10 are invited. For tutorial permission you should first notify the Conference Manager/Warden as described above and then apply to the Senior Tutor for a pink permission slip at least 72 hours in advance. Failure to do this will mean the event cannot take place. The permission slip should be taken or sent to the appropriate Porters’ Lodge. You are reminded of Sections 1 and 2 of the Code of Practice for Discipline.
Public Rooms
Tutorial permission is required for all public rooms (including those at Wolfson Court)for either parties or dinners. You will also be required to undertake responsibility for parties and dinners in public rooms on a form supplied by the Senior Tutor. Again 72 hours’ advance warning is needed and the slip and undertakings taken to the the appropriate Porters’ Lodge. It is however essential to consult the Conference Manager or Warden (and in the case of the JCR and Sheila Gillies Rooms, the JCR Curator or the Wolfson Court rep) before seeing your Tutor, to check that the room is available. A guest-list must be left at the Porters’ Lodge by 6.00 p.m. on the the day of the event and the person to whom the pink slip has been issued is responsible for clearing and cleaning the room(s) and adjoining corridors immediately after the party and for any damage which may occur. If extra Porters are required you will be charged for this.
Catering
You may not self-cater at parties in public rooms. Please see the Conference Manager to arrange food for your party.
Rooms
The rooms available are as follows:
Stanley Library and Old Hall – for use after 9.00 p.m. only on Friday (until 11.00 p.m.) and Saturday nights (until midnight). Discos may only be held in Old Hall and not in the Stanley Library.
The JCR is available for bookings (without charge) as follows: Fridays until 11.00 p.m., Saturdays until midnight, weekday evenings until 10.30 p.m. Discos are permitted on Fridays and Saturdays, but no amplified music may be played on other evenings. Booking is with the JCR Curator, with a tutorial pink slip to the Lodge.
On three Saturdays nights a term (in Michaelmas and Lent Terms) the JCR is allowed to hold a party that finishes at 1.30 a.m. The Stanley Library, if used, must close at 11.30 p.m. and no alcoholic drink is to be served after this time. Dancing can continue until 1.30 a.m.
On one Saturday night a term a party/event is finishing at 1.30 a.m. is permitted at Wolfson Court.
Approval for events finishing at 1.30 a.m. is from the Senior Tutor.
Maximum numbers attending parties, for Health & Safety reasons, are:
| Stanley Library | 70 |
| Old Hall | 80 |
| JCR | 50 |
| Sheila Gillies Room | 70 |
| College Bar | 70 |
| Wolfson Court Bar | 50 |
Glasses, crockery and table-cloths may be hired from the Conference Office in College or from the Kitchen at Wolfson Court (ask for a form and the current scale of charges). All crockery and glasses must be returned clean within 24 hours.
Other Events
Bonfire and Firework parties are not permitted
Outdoor parties (and College society meetings) in the College grounds and the gardens of College Houses also require a pink permission slip, with an inside venue normally booked in case of rain. Barbecues may not be lit without specific tutorial permission on the pink slip and agreement of the Head Gardener and Conference Manager.
No parties with music may be held during the Easter Term prior to and during examinations.
Music must be played at acceptable levels (so as not to disturb neighbours), and must end at 11.00 p.m. on Fridays and 11.30 p.m. on Saturdays.
Corridor parties are not permitted.
House parties require the special permission of the Senior Tutor.
Societies
Society meetings for which a room is booked need permission from the Senior Tutor. If tickets are to be sold, permission of the College Council may be required, at the discretion of the Senior Tutor whom you should consult well in advance.